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Times Up! Get Rid of Public Folders

Preparing the Move to O365

Eighty-five percent of business data is unstructured. This includes your text, media, videos, social, and more. And it’s doubling every 90 days. This qualitative data found across cloud Office365 is layered with improperly managed mailboxes and distribution lists and creates a complex network of inappropriate permissions and ownership that increase security risk. Even worse, public folders only add to that risk.

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Migration Requirements

O365 migrations require the elimination of public folders in their current form.

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Unclear Licensing Needs

There are mounds of misinformation across O365 licensing models.

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VIP Mailboxes

Unnecessary legacy access and stale shared mailboxes create undue risk.

Spotlight on Public Folder Elimination

SPHERE offers the expertise to provide deep analysis on messaging assets and helps to improve migration requirements. Our dedicated team will remediate all access controls issues, retire unused assets that aren’t required, and migrate to the appropriate alternate repository.

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Assessment

Inventory public folders and use cases in order to re-map to an alternate repository.

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Planning

Identify migration requirements, permissions, and assets.

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Risk Analysis

Conduct risk analyses and assign a risk value for prioritization.

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Remediation

Reconcile and standardize messaging assets and public folder environments.

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Migration

Complete migration to the appropriate identified alternative repository.

Our Approach

Our end-to-end approach delivers a deeper, validated, automated way to reduce risk and better govern your messaging and collaboration environments.

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Collect

Scan on prem, cloud, AD, SharePoint and more.

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Correlate

Examine for open, excessive, and non-standard access.

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Organize

Establish actionable metrics for use cases.

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Report

Gain visibility into every major risk.

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Remediate

Remediate assets based on prioritized risk.

Ongoing Support with SPHERExperts

Professional Services

Signature services with a consultative approach to continuously mature and improve your messaging and collaboration environment.

  • Assessments, including Microsoft Teams
  • Project Delivery and Remediation
  • Connector Implementation
  • Custom Solutions

Managed Services

Ongoing support to deal with fluid and ever-changing requirements to ensure proper controls are in place.

  • O365 Analysis and Planning
  • SharePoint and OneDrive Reporting
  • Target Operating Model Build

See What’s Possible

Would you like to talk to an expert?

If you’re like most organizations, your current public folders are most likely in disarray. Whether...